|
The following descriptions are high-level summaries of
the A-Meet volunteer jobs. Procedures and equipment lists will be posted
in a Volunteer Guide prior to the meet.
Meet Director
Skills - Project Management, Event Management, Budget experience
 | Submits bid to USOF |
| Submits budget to club President |
| Manages all volunteers |
| Coordinates the entire event |
| Directs all other volunteers |
| Manages Public Relations - ads to ONA, Event
Guides, Registration Forms |
| Contracts with vendors for the following meet
essentials:
| Event T-shirts |
| Event Awards |
| Water and cups |
| Map Bags |
| Port-O-lets |
| Busses or transportation |
|
Registrar
Skills - Experience with computer software and Microsoft Access, Problem
Solver
| Compiles
and enters event registration |
| Responds
to participant inquiries |
| Assigns
start times |
| Manages
event fees - collects fees, balances fees to checks, sends money to
Treasurer |
| Sends
Meet Director updates |
| Stuffs
event packets |
| Hands
out packets and t-shirts at meet headquarters |
|
Coordinates database with Results manager |
Headquarters Helpers
Skills - Able to take direction and also be nice to lots of people
| Helps Registrar hand out packets |
| Hands out t-shirts and other supplementary items |
| Answers questions and/or directs questions to
appropriate official |
Finish Crew
Skills - Able to take direction and stay calm :-0
| Collects maps and punch cards from competitors as
the cross the Finish line |
| Records finish time on a finish sheet |
| Checks the punch cards for accuracy |
| Submits punch cards and finish sheets to results crew |
Results Crew
Skills -
Experience
with Microsoft Access, Problem Solver
| Coordinates with Meet Director and Registrar |
|
Receives participate
finish times & enters into computer |
| Periodically
posts interim results lists |
| Investigates disputed Results |
| Reconciles
runners in with runners out - report missing runners to field crew
chief |
| Prints
final results list on day 1 and day 2 |
Search
& Rescue
Skills - Advanced orienteering skills, licensed ham radio operator
helpful
| Organizes
team to find runners who are overtime |
| Notifies
park staff as appropriate |
| Ensures
lost competitor gets any aid required |
Emergency
Medical
Skills - Certified EMT or higher medical training
| Staffs
a health and safety area near the Finish |
| Administers
assistance to injured participants |
| Reports
serious injuries and illnesses to Meet Director |
Traffic
Crew
Skills - logistical skills, good at communicating directions
| Directs
participants to parking zones |
| Keeps
participants out of no-parking zones |
Awards
Skills - Good at pronouncing names & managing ceremony
| Sets up awards on day 2 |
| Announces & Congratulates winners |
| Hands out awards using list provided by
Results crew |
Course Setter
Skills - Expert Orienteering skills, project management
skills
| Designs competitive courses |
| Drafts clue sheets |
| Hangs vetting tape at control locations
|
| Coordinates with Meet Director, park staff,
Vetters, Course Consultant |
| Provides vetting maps with courses and clues to
vetters |
| Solves vetting problems & makes course
adjustments with Vetters |
| Works with VP Maps to coordinate printing of
courses on the maps |
Course Vetters
Skills - Expert orienteering skills, course setting skills
| Checks courses for appropriate difficulty and
safety, notes map errors |
| Checks vetting tapes for accurate control placement and
clue description |
| Runs courses for time or arranges for them to be
run for time |
| Reports any problems and coordinates solving them
with Course Setter |
| Helps with control put-out prior to the event and bag pick-up after the event |
Meet Construction
Skills - Organization and construction abilities
| Crew chief works with other crew chiefs to make
sure they have what they need to construct their stations |
| Sets up Start and Finish area |
| Sets up tarp, tents, taped off areas as needed |
|