The following descriptions are high-level summaries of
the A-Meet volunteer jobs. Procedures and equipment lists will be posted
in a Volunteer Guide prior to the meet.
Meet Director
Skills - Project Management, Event Management, Budget experience
![bullet](../_themes/cycles2/bullet.gif) | Submits bid to USOF |
![bullet](../_themes/cycles2/bullet.gif) | Submits budget to club President |
![bullet](../_themes/cycles2/bullet.gif) | Manages all volunteers |
![bullet](../_themes/cycles2/bullet.gif) | Coordinates the entire event |
![bullet](../_themes/cycles2/bullet.gif) | Directs all other volunteers |
![bullet](../_themes/cycles2/bullet.gif) | Manages Public Relations - ads to ONA, Event
Guides, Registration Forms |
![bullet](../_themes/cycles2/bullet.gif) | Contracts with vendors for the following meet
essentials:
![bullet](../_themes/cycles2/bullet.gif) | Event T-shirts |
![bullet](../_themes/cycles2/bullet.gif) | Event Awards |
![bullet](../_themes/cycles2/bullet.gif) | Water and cups |
![bullet](../_themes/cycles2/bullet.gif) | Map Bags |
![bullet](../_themes/cycles2/bullet.gif) | Port-O-lets |
![bullet](../_themes/cycles2/bullet.gif) | Busses or transportation |
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Registrar
Skills - Experience with computer software and Microsoft Access, Problem
Solver
![bullet](../_themes/cycles2/bullet.gif) | Compiles
and enters event registration |
![bullet](../_themes/cycles2/bullet.gif) | Responds
to participant inquiries |
![bullet](../_themes/cycles2/bullet.gif) | Assigns
start times |
![bullet](../_themes/cycles2/bullet.gif) | Manages
event fees - collects fees, balances fees to checks, sends money to
Treasurer |
![bullet](../_themes/cycles2/bullet.gif) | Sends
Meet Director updates |
![bullet](../_themes/cycles2/bullet.gif) | Stuffs
event packets |
![bullet](../_themes/cycles2/bullet.gif) | Hands
out packets and t-shirts at meet headquarters |
![bullet](../_themes/cycles2/bullet.gif) |
Coordinates database with Results manager |
Headquarters Helpers
Skills - Able to take direction and also be nice to lots of people
![bullet](../_themes/cycles2/bullet.gif) | Helps Registrar hand out packets |
![bullet](../_themes/cycles2/bullet.gif) | Hands out t-shirts and other supplementary items |
![bullet](../_themes/cycles2/bullet.gif) | Answers questions and/or directs questions to
appropriate official |
Finish Crew
Skills - Able to take direction and stay calm :-0
![bullet](../_themes/cycles2/bullet.gif) | Collects maps and punch cards from competitors as
the cross the Finish line |
![bullet](../_themes/cycles2/bullet.gif) | Records finish time on a finish sheet |
![bullet](../_themes/cycles2/bullet.gif) | Checks the punch cards for accuracy |
![bullet](../_themes/cycles2/bullet.gif) | Submits punch cards and finish sheets to results crew |
Results Crew
Skills -
Experience
with Microsoft Access, Problem Solver
![bullet](../_themes/cycles2/bullet.gif) | Coordinates with Meet Director and Registrar |
![bullet](../_themes/cycles2/bullet.gif) |
Receives participate
finish times & enters into computer |
![bullet](../_themes/cycles2/bullet.gif) | Periodically
posts interim results lists |
![bullet](../_themes/cycles2/bullet.gif) | Investigates disputed Results |
![bullet](../_themes/cycles2/bullet.gif) | Reconciles
runners in with runners out - report missing runners to field crew
chief |
![bullet](../_themes/cycles2/bullet.gif) | Prints
final results list on day 1 and day 2 |
Search
& Rescue
Skills - Advanced orienteering skills, licensed ham radio operator
helpful
![bullet](../_themes/cycles2/bullet.gif) | Organizes
team to find runners who are overtime |
![bullet](../_themes/cycles2/bullet.gif) | Notifies
park staff as appropriate |
![bullet](../_themes/cycles2/bullet.gif) | Ensures
lost competitor gets any aid required |
Emergency
Medical
Skills - Certified EMT or higher medical training
![bullet](../_themes/cycles2/bullet.gif) | Staffs
a health and safety area near the Finish |
![bullet](../_themes/cycles2/bullet.gif) | Administers
assistance to injured participants |
![bullet](../_themes/cycles2/bullet.gif) | Reports
serious injuries and illnesses to Meet Director |
Traffic
Crew
Skills - logistical skills, good at communicating directions
![bullet](../_themes/cycles2/bullet.gif) | Directs
participants to parking zones |
![bullet](../_themes/cycles2/bullet.gif) | Keeps
participants out of no-parking zones |
Awards
Skills - Good at pronouncing names & managing ceremony
![bullet](../_themes/cycles2/bullet.gif) | Sets up awards on day 2 |
![bullet](../_themes/cycles2/bullet.gif) | Announces & Congratulates winners |
![bullet](../_themes/cycles2/bullet.gif) | Hands out awards using list provided by
Results crew |
Course Setter
Skills - Expert Orienteering skills, project management
skills
![bullet](../_themes/cycles2/bullet.gif) | Designs competitive courses |
![bullet](../_themes/cycles2/bullet.gif) | Drafts clue sheets |
![bullet](../_themes/cycles2/bullet.gif) | Hangs vetting tape at control locations
|
![bullet](../_themes/cycles2/bullet.gif) | Coordinates with Meet Director, park staff,
Vetters, Course Consultant |
![bullet](../_themes/cycles2/bullet.gif) | Provides vetting maps with courses and clues to
vetters |
![bullet](../_themes/cycles2/bullet.gif) | Solves vetting problems & makes course
adjustments with Vetters |
![bullet](../_themes/cycles2/bullet.gif) | Works with VP Maps to coordinate printing of
courses on the maps |
Course Vetters
Skills - Expert orienteering skills, course setting skills
![bullet](../_themes/cycles2/bullet.gif) | Checks courses for appropriate difficulty and
safety, notes map errors |
![bullet](../_themes/cycles2/bullet.gif) | Checks vetting tapes for accurate control placement and
clue description |
![bullet](../_themes/cycles2/bullet.gif) | Runs courses for time or arranges for them to be
run for time |
![bullet](../_themes/cycles2/bullet.gif) | Reports any problems and coordinates solving them
with Course Setter |
![bullet](../_themes/cycles2/bullet.gif) | Helps with control put-out prior to the event and bag pick-up after the event |
Meet Construction
Skills - Organization and construction abilities
![bullet](../_themes/cycles2/bullet.gif) | Crew chief works with other crew chiefs to make
sure they have what they need to construct their stations |
![bullet](../_themes/cycles2/bullet.gif) | Sets up Start and Finish area |
![bullet](../_themes/cycles2/bullet.gif) | Sets up tarp, tents, taped off areas as needed |
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